Terms & Conditions

Effective Date: September 10, 2025
Studio: Sovereign Row Studios
Address: 1211 Sovereign Row, Oklahoma City, OK 73108
Phone: (623) 336-9638
Email: info@sovereignrowstudios.com

Summary

Bookings: 50% retainer to reserve time; balance due before the session starts.
Rescheduling/Cancellations: 48 hours’ notice to move your date without penalty.
House Rules: Be respectful. No cigarettes indoors. Vaping is allowed. No illegal activity.
Files: We keep raw session files for 90 days.
Ownership: You own your deliverables once all invoices are paid.
Liability: Use of the studio is at your own risk. Our liability is capped at the fees you paid.
Governing Law & Venue: Oklahoma law, venue in Oklahoma County.

Accepting these Terms & Conditions
By visiting our website, booking a session, paying an invoice, or using our studio or services, you agree to these Terms. If you book on behalf of a group, you confirm you are authorized to bind that group. We may update these Terms at any time. The version in place when you book applies to your session unless we both agree otherwise in writing.
What we do
We provide recording, mixing, mastering, podcast production, voiceover, production lessons, and room/gear rentals with or without an engineer or producer. Any custom scope will be reflected in a written estimate, quote, or invoice.

Booking & Payments

Quotes and Rates: Quotes are valid for 14 days unless stated otherwise. Rates can change until your booking is confirmed.
Retainer: A nonrefundable 50% retainer is required to hold your date and time. We do not reserve time until the retainer is received.
Balance: The remaining balance is due before the session begins (or upon session end if we have approved that in writing). Late balances may accrue a 3% monthly late fee.
Overtime: Time that runs past the scheduled end is billed in 30-minute increments at 1.5x the standard hourly rate unless otherwise agreed in writing.
Payment Methods: We accept cash, major credit/debit cards, ACH, and approved digital wallets. Processing fees may apply. Chargebacks are a breach of these Terms.
Taxes and Fees: You are responsible for any applicable taxes and third-party fees (for example, distribution or sample clearance fees).

Cancellation, No Shows, Rescheduling

Client Cancellation: Cancel with at least 48 hours’ notice and you may apply your retainer to a new date (one reschedule permitted within 60 days of the original date).
Short-Notice or No-Show: If you cancel with less than 48 hours’ notice or do not show up, the retainer is forfeited and the remaining scheduled time may be charged.
Studio Cancellation: If we have to cancel due to illness, equipment failure, or emergencies, you may reschedule or receive a retainer refund for unused time.
Force Majeure: See Section 16.

Studio Rules & Conduct

Arrival and Guests: Please arrive on time. Maximum occupancy is 6 people unless we approve otherwise in writing.
Behavior: Professional, respectful conduct is required. Harassment, hate speech, violence, and unsafe behavior are not permitted.
Cigarettes and Vaping: No cigarettes anywhere inside the studio. Vaping is allowed in designated studio areas unless otherwise posted. Keep devices away from microphones and sensitive gear, and be mindful of others.
Alcohol and Drugs: Alcohol is allowed only with prior written approval. Illegal drugs are prohibited.
Noise and Neighbors: Keep common areas quiet and follow posted noise rules.
Minors: Minors must be accompanied by a parent or legal guardian.
Pets: Pets are not allowed unless we approve in writing.
Weapons: Weapons are prohibited unless pre-approved as safe, inert props. We may end a session without refund if these rules are violated.

Outside Producers & Engineers (Rentals)
Outside producers or engineers must be approved in advance and able to demonstrate competence with our setup. You are responsible for third-party conduct and costs (backline, instruments, rentals, cartage, and similar). Specialized gear requests require advance notice and may involve additional fees.
Equipment, Space & Damage
Handle the studio and gear with care. You are responsible for loss or damage caused by you or your guests beyond normal wear and tear. We may require a damage deposit for certain bookings. Repair or replacement will be billed at cost plus reasonable administrative time.
Content & Legal Compliance
You are solely responsible for the legality of your content. Do not record illegal activity, nonconsensual content, or content that infringes others’ rights. You represent that you have all required licenses and permissions (for example, beats, loops, samples) and that you will obtain any necessary clearances.
Intellectual Property & Sensative Information

Ownership: When all invoices for a project are paid in full, you own the final deliverables we create specifically for you (such as final mixes and masters and rendered exports).
Raw Materials: Multitrack session files, project files, presets, and templates are our work product unless separately purchased or licensed.
Credit: Where customary, please credit the studio and any staffed engineer or producer (for example, “Recorded at Sovereign Row Studios”).
Portfolio Use (Optional): With your consent, we may reference publicly released work for portfolio or social proof. You can opt out at any time by emailing us.

Files, Delivery & Backups
Delivery Formats: Standard delivery is WAV (24-bit/44.1 kHz) and MP3 (320 kbps) unless we agree otherwise.
Revisions: Your project includes 2 rounds of mix or master revisions within 14 days of delivery. Additional revisions are billed at our hourly rate or a per-revision fee.
Storage: We retain raw session files for 90 days from the last activity on the project. Long-term archiving is not guaranteed.
File Requests: After 90 days, retrieval (if possible) may require a retrieval fee plus engineer time. If you want everything at the end of the session, bring a drive or provide cloud storage.
Data Loss: We use reasonable backup practices, but data loss can occur. See Section 15 on liability limits.

Photography, Video & Security
Behind-the-Scenes: Ask before filming or photographing in the studio. Stands and lighting must be safe and out of walkways.
Studio Media: We do not record or livestream your session without your consent. For safety, common areas may use passive security cameras.
Publicity: We will not publish your unreleased material without your consent.

Website Use and Intellectual Property
Our IP: The website and its content (logos, images, text, and software) are owned by us or our licensors and are protected by law.
Permitted Use: You may not copy, scrape, reverse-engineer, or misuse the site.
User Submissions: If you submit reviews or comments, you grant us a nonexclusive license to display them. You may request removal by contacting us.
Third-Party Links: We are not responsible for third-party websites or services that we link to.
DMCA/Removal: If you believe content on our site infringes your rights, contact info@sovereignrowstudios.com with details.

Privacy
Your use of the site and services is also governed by our Privacy Policy, which explains what we collect and why. If you require a data processing addendum or special terms (for example, for minors or educational programs), request that before booking.

Warrenties & Disclaimers

Services are provided “as is” and “as available.” We do not guarantee specific commercial outcomes such as streams, placements, or label interest. Technical issues can occur, and we will act reasonably to remedy them.

Limitation of Liability
To the fullest extent permitted by law, our total liability for any claim related to the site, studio, or services is limited to the total fees you paid to us for the session(s) in question. We are not liable for indirect, special, incidental, or consequential damages, including lost profits or data loss.

Force Majure
We are not responsible for delays or failures caused by events beyond our reasonable control, including severe weather, utility outages, illness, strikes, acts of God, or government action. We will work with you to reschedule.
Indemnefication
You agree to defend and indemnify us and our staff against claims arising from: (a) your content or conduct; (b) your breach of these Terms; or (c) your violation of others’ rights or applicable laws.
Termination
We may refuse or terminate services for violations of these Terms or for safety concerns. You may terminate a project at any time, subject to payment for time and expenses already incurred.
Dispute & Resolution

Good-Faith Resolution: We will both try to resolve disputes informally within 30 days.
Venue: These Terms are governed by the laws of Oklahoma, with exclusive venue in the courts of Oklahoma County unless we both agree to arbitration or small-claims court.
Attorneys’ Fees: Where allowed by law, the prevailing party may recover reasonable attorneys’ fees and costs.

Contact
Questions or requests (including data requests and takedowns):
Sovereign Row Studios
1211 Sovereign Row, Oklahoma City, OK 73108
info@sovereignrowstudios.com (623) 336-9638

If any provision of these Terms is unenforceable, the remaining provisions remain in effect. Our failure to enforce a provision is not a waiver. You may not assign your booking without our written consent. These Terms govern website use and studio bookings unless a signed production agreement or work-for-hire contract states otherwise.